Define property and tenant boundaries
List landlord common areas, occupied suites, vacant spaces, exterior-adjacent zones, and tenant responsibilities.
Set communication by property
Identify site contacts, approval authority, keys, lockboxes, tenant notice, and after-hours escalation.
Create a turnover trigger
A move-out does not automatically add cabinets, carpet extraction, glass, hauling, or construction dust to recurring service.
Plan periodic asset care
Carpet, floor finish, glass, deep cleaning, and event support belong on a calendar with separate approval.
Practical checklist
Information to gather
- Property and building list
- Common-area standards
- Tenant access rules
- Vacant-suite process
- Periodic project calendar
- Approval and communication contacts
Examples
How this applies in real facilities
- A multi-tenant office keeps common-area cleaning separate from suite agreements.
- An apartment property limits service to commercial common areas and leasing spaces.
Next step
Apply this guidance to your building.
Use the walkthrough request to share your schedule, access needs, current condition, and the areas that need attention. We will review the space with you before preparing a plan.
